Privacy policy

Last updated: 13 November 2026

1. Who we are

The controller of your personal data is AssociatePro sp. z o.o., Żelazna 51/53, 00-841 Warsaw, Poland, entered in the National Court Register (KRS) under number 0001118505, NIP 5273123129 (“AssociatePro”, “we”). You can contact us about personal data at contact@associatepro.ai or by post at the address above.

2. What data we process and why

Demo and contact requests. When you send the form on associatepro.ai, we process your name, work e-mail, company, role and message to answer you and arrange a demo. Legal basis: steps taken at your request before entering into a contract, and our legitimate interest in replying to business enquiries (Art. 6(1)(b) and (f) GDPR).
E-mail correspondence. If you write to us, we process the data in your message to reply. Legal basis: our legitimate interest (Art. 6(1)(f) GDPR).
Website usage. Our servers record technical data such as IP address, browser type and the pages requested, to keep the website secure and working. We also use Google Analytics to understand how the website is used. Legal basis: our legitimate interest and, where required, your consent.

3. How long we keep data

We keep demo and contact requests for as long as needed to handle your enquiry and any resulting business relationship, and no longer than 3 years after our last contact, unless the law requires otherwise. Server logs are kept for up to 12 months.

4. Who receives your data

We use trusted providers that process data on our behalf, under data processing agreements: Google Cloud and Google Workspace (hosting and e-mail, data stored in the European Union) and Google Analytics. We do not sell personal data.

5. Transfers outside the EEA

Some providers may process data outside the European Economic Area. In such cases we rely on the safeguards required by the GDPR, such as the European Commission’s standard contractual clauses or an adequacy decision.

6. Your rights

You have the right to access your data, to have it corrected or deleted, to restrict or object to processing, to data portability and, where processing is based on consent, to withdraw consent at any time. To exercise these rights, write to contact@associatepro.ai. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.

7. Cookies

The website uses cookies that are necessary for it to work and analytics cookies set by Google Analytics. You can block or delete cookies in your browser settings.

8. Changes

We may update this policy. The current version is always published on this page.